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PURCHASING MANAGER

The Purchasing Manager is responsible for the development and continuous improvement of the organization’s purchasing strategies while maintaining positive relationships with suppliers and internal stakeholders.  The Purchasing Manager will coordinate and catalog the supply needs of the Organization and oversee and execute the daily activities of the purchasing department.  The Purchasing Manager should demonstrate excellent leadership, communication and problem-solving skills and be able to negotiate the best possible deals with suppliers.


ESSENTIAL FUNCTIONS

1. Create reports from Oracle and Excel data to analyze current stock and upcoming demand on managed materials.  Provide expedite report to Operations and Customer Service.

2. Generate Request for Quotation (RFQ) and Request for Purchasing (RFP) documents.  Gather annual spend data or unit projections; collect engineering drawings and specifications, quality requirements, and deliver times; and transmit them to suitable vendors.  Set deadlines for response.

3. Submit purchase orders and quote requests to vendors.

4. Issue purchase orders for approved expense requests and manage materials.

5. Inform suppliers of schedule changes and adjust purchase orders accordingly.

6. Maintain the supplier database, purchase records and related documentation.

7.     This position will be responsible for strategically identifying suppliers, establishing solid relationships with global partners, and enthusiastically negotiating the best value for the Organization. This position requires a highly collaborative team-player with a demonstrated record of delivering superior results across the spectrum of supply chain functions. Overseas sourcing, contract negotiation, supplier oversight, inventory management, data analysis, and purchasing fundamentals are all integral to this position.

8.     Conduct market assessments both domestically and internationally, understanding the underlying dynamics in the related commodity markets, the regulations affecting international trade, currency exchange projections, tariffs, and the supplier’s longevity given their business plan and place in their competitive environment.

9. Order supplies/goods, equipment and material, reviewing, and processing/issuing of purchase order.

10. Use Oracle and other programs to track order confirmations and deliveries.

11. Perform spend analysis, economic order quantity analysis and other purchasing related statistics.

12. Travel as needed to interact with suppliers for consistent quality pricing and delivery of goods.

13. Evaluate vendors to ensure its performance is aligned with established specifications.

14. Develop key relationships with business stakeholders and strategic supply partners to improve business.

15. Implement change and develop new processes to better procure goods and services.

16. Request documentation from suppliers as needed, follow up for timely response.

17. Interact with other departments to order maintenance, repair and operating supplies as needed.

18. Research purchasing documents as needed.

19. Ensure purchases comply with established Government (GOV) processes and procedures.

20. Identify opportunities for cost savings.

21. Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends.

22.  Negotiate all purchasing and contract terms satisfactorily with vendors in support of all planning tools, including the expediting of products and services while maintaining awareness of material status when required for higher risk commodities and on higher cost services, including capital expenditures.

23.  Proactively work with both Suppliers and internal customers to identify and understand potential delays or impacts to Engineering/Operations. 

24.  Lead in supplier contract review, negotiations, and performance management and ensure compliance.  Maintain vendor and supplier scorecards.

25.  Work with Engineering to establish contracts before work is committed. 

26.  Assist in drafting and interpreting Request for Purchase, Terms and Conditions, Statement of Work, and agreements/contracts. 

27.  Manage and optimize reports and metrics in the Purchasing/Operations Department.

28. Improve metrics and key performance indicators for Purchasing and Operations by sourcing and developing appropriate suppliers and through strategic use of reports and key performance indicators in use across Hays.

29.  Effectively use all of Hays’ supplier management methodology and quality requirements to manage risk of suppliers to inventory and to immediate supply, while minimizing total cost to the organization.

30.  Collaborate to maintain stocking levels and minimize obsolete and unused inventory – while managing supply.

31.  Coordinate the return and/or replacement of materials as required due to non-compliance.

32.  Identify areas for improvement to continually drive performance and business results.

33.  Special projects and/or other duties as assigned.

34.  Meet all company work schedule and attendance expectations and perform within the physical and environmental demands of the job, as described in Section E: Working Conditions.

 

ADDITIONAL JOB RESPONSIBILITIES

1.     Make recommendations to the Engineering department and Director of Operations of substitutions, changes in design, or manufacturing methods or systems that will potentially reduce the total cost to the organization.

 

MINIMUM QUALIFICATIONS

1.     Associate Degree or an equivalent combination of education, training, and experience.

2.     8+ years of experience in the procurement profession.

3.     Deep knowledge of inventory and supply chain management.

4.     Oracle/ERP experience.

5.     Strong written and oral communication skills.

6.     Strong interpersonal skills.

7.     “Hands on” approach to all tasks.

8.     Negotiation and product/commodity management skills.

9.     Strong planning and organizational skills.

10.  Ability to work well as a team member and leader or independently.

11.  Ability to read blueprints.

12.  Ability to perform high school level math skills.

 

ADDITIONAL PREFERRED QUALIFICATIONS

1.     5+ years of experience in manufacturing or distribution.

2.     Prior experience working with enterprise resource management software, including Oracle.

3.     Previous successes at negotiating pricing, implementing vendor management solutions, and assessing supplier capabilities.

4.     Possess high degree of self-motivation and initiative.

5.     Possess high degree of capability using the MS Suite of Products and of at least one Tier I ERP Software package similar to Oracle.

 


TO APPLY

If you are interested in applying for this position, please send your resume and salary requirements to hr@haysfluidcontrols.com.

No phone calls please, as we will happily contact you, should your skills, knowledge and qualifications match our needs. Hays Fluid Controls, Division of Romac Industries, Inc. is an Equal Opportunity Employer.

APPLY NOW

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